So Many Meetings! Why Face-to-Face Still Matters

May 22, 2011

With each day that goes by, we are getting closer and closer to our final presentations, and working harder than ever in the process. One key component to our plan for GE’s Technology Services Group (TSG) is providing some guidelines as to when it is necessary to have in-person meetings. TSG employees are spread all over the world, and when it comes down to it, having regular face-to-face meetings can be a challenge, both in terms of cost and general time management.

However, having face-to-face meetings at least periodically is essential to strengthening bonds among team members while building trust and relationships. If nothing more, distributed teams should strive to meet face-to-face at least once during a project’s life-cycle.

This post outlines why face-to-face meetings are still best for building relationships, and provides some tips for when trying to decide if holding an in-person meeting is truly necessary.

If the purpose of the meeting is only for information sharing, it is possible to hold an effective meeting online, especially if the group already knows each other. However, if attendees need to build relationships and become motivated, face-to-face is by far the best way to meet.

In essence…

Ask the question: why are we meeting?

  • Is it for information sharing? If so, it may be possible to meet online.
  • Is it for relationship building? If so, you should probably meet face-to-face.
  • Is it for motivation and inspiration? Both avenues can be effective for this one.

When you’re deciding whether to have an online meeting or a face-to-face meeting, consider whether the relationships everyone will form are more valuable than everyone’s cost of traveling to the meeting.

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